Fees & payments

Set up fees and generate bills

Define what each class pays and create invoices for the term.

1. Open Billing & Revenue → Fee Structure and add the fee items for each class for the active term.
2. Choose Generate Term Bills to create an invoice for each student.
3. Parents see the invoice immediately and can pay online.

Extra charges, such as a trip or uniform, can be added under Additional Fees.

Track what has been paid

Payments, receipts and the revenue dashboard.

• Student Bills: every student's invoices and balances.
• Payments: each payment as it comes in.
• Receipts: search and reprint receipts.
• Revenue Dashboard: billed, collected and outstanding for the term.
• Students → Billing Overview: a quick list of who owes what.

When and how the school gets paid

Online fee payments go straight to your bank account.

Fees that parents pay online are paid out to the bank account in Settings → Payout & Bank automatically, about 24 hours after each payment, once the amount reaches at least ₦1,000. A small transfer fee applies to each payout. The Fee Collections page shows what is on its way and what has been paid.

Scholarships, waivers and payment reminders

Reduce a student's fees, and nudge parents who owe.

Under Billing & Revenue → Scholarships you can give a student a percentage or fixed-amount waiver with a reason.

Payment reminders

1. Open Billing & Revenue → Payment Reminders. The page lists every student who owes fees and the amount.
2. Choose who to remind: Unpaid, Part-paid or Everyone owing.
3. Choose Email or SMS and press the send button, then confirm.

Each parent receives one message that names each of their children and what is owed on each. Both parents are reached if both are linked. The parent also gets a notice in their portal.

When it finishes, the page tells you exactly what happened: how many reminders were sent, how many could not be delivered, how many parents have no email or phone number on file, and how many students have no parent linked. A reminder is only recorded as Sent if it really was. Failed ones show as Failed in Recently sent.